Careers at PCPC

Individual Job Responsibilities

1. Nexonia (credit card and expense reimbursement software)

• Ensure all proper documentation and authorization is submitted for expenses on church credit cards and approve reports; set up new users and provide basic training and oversight to new employees using Nexonia.
• Communicate due dates to staff and supervisors
• Approve all Nexonia expenses and reimbursements, check coding and business purpose, ensure receipts are attached
• Track staff meals with expenses
• Make corrections to coding as needed, ensure all necessary documentation is included, and ensure there is a legitimate business purpose

2. Payables

• Work with all departments to receive accounts payable invoices, check coding on invoices, and submit to Baker Tilly for payment
• Go to TEAMS channels for every department and look for invoices that need to be paid
• Make any corrections as needed, ensure proper vendor tax documentation is obtained, and ensure ministry partners have correct tax documentation
• Track taxable fringe benefits for staff and report to the Payroll & Benefit Liaison / HR Specialist
• Ensure all auto-pay invoices are submitted for approval by the Director of Finance & Accounting
• Process invoices, checks, and wire transfers – ensure all necessary documentation is included with check request and that documentation supports requested payment; ensure that correct accounting is used (GL account/department/project/fund) along with proper authorization to ensure compliance with PCPC policies and procedures; cut checks in-house as needed for various ministries
• Communicate to vendors the option to be paid electronically if they sign up for a Bill.com account

3. Maintain a Good Working Relationship with Baker Tilly

• Work to ensure that lines of communication are open between Finance & Accounting and Baker Tilly to guarantee a smooth working relationship. Interface with Baker Tilly for daily General Ledger functions and financial reporting

4. Month-End Close

• Make sure that all invoices are submitted for the month being closed
• Ensure that all Nexonia expenses have been submitted
• Upon receiving approval from Baker Tilly, run financials and review to make sure all items are correctly coded; submit any corrections to Baker Tilly
• Run financials and review with Director of Finance & Accounting; after approval, create the final monthly document with all financial reports
• Prepare monthly financial statements for Finance Committee
• Print financial statement packages for monthly Finance Committee meetings
• Take minutes for Finance Committee

5. Martus (budget software)

• Quarterly, work with budget planners within the departments to review budgets in Martus to ensure everything is correct; make necessary suggestions, adjustments, and/or corrections

• Annually, work with budget planners to review current year’s budget in Martus to prepare for the next year; confirm amounts are in line with actuals; assist in projecting budget amounts for events that do not occur annually or that are considered new
• Annually, meet with budget planners in each department to review next year’s budget in Martus before budgets are submitted for approval
• Set-up new users, provide basic training in Martus for new employees and provide oversight

6. Maintain Vendor Relations (both internal and external relationships)

• Work to ensure that lines of communication are open between Finance and Accounting with PCPC employees and vendors to assure smooth working relationships; answer vendor questions regarding PCPC payments

7. Miscellaneous Responsibilities

• Create wire templates and wires for Director of Finance & Accounting to approve through online banking portal
• Verify address changes with vendors based on PCPC policy
• Print in-house checks as requested by departments