Coordinator for Short-Term Missions (Full-time)

Job Family

Coordinator

Department

Missions and Church Planting

Reports to

Director of Missions

Time Requirements

Full Time

Classification

Program

PCPC Mission

To extend the transforming presence of the Kingdom of our Lord Jesus Christ in Dallas and to the world.

Purpose of Job

Coordinate and oversee all logistics and administration of short-term mission efforts, including planning, scheduling, communication, budgeting, and coordination of mission trips and related events.

Alignment with Mission and Vision

Extend God’s Kingdom by supporting short-term mission opportunities through strategic planning and coordination. Through careful preparation and logistical support, create pathways for members to engage in cross-cultural ministry.

Individual Job Responsibilities

Abide in Christ

Coordinate and implement short-term mission opportunities under the direction of Missions Leadership, ensuring alignment with the strategic sending plans developed for each ministry area of PCPC.

  • (May include some travel to ensure that missions trips are planned well.)
  • Coordinate the logistical and administrative aspects of short-term trips by coordinating with pastors, lay leaders, and staff
  • Support the development and coordination of new short-term mission trips under the direction of Missions leadership, working with ministry partners (e.g., missionaries, indigenous leaders, Missions agencies) to ensure alignment with strategic ministry goals

Prepare, organize, and maintain short-term mission material, files, and documentation

  • Help assess and prepare for training of team leaders and members
  • Prepare and update orientation materials for team leaders and members
  • Organize and maintain information and files for each trip
  • Update processes for efficiency

Oversee short-term mission team training

  • Assure that teams are properly trained; includes attending some team meetings as needed (some Sundays and evenings required)
  • Train team members on PCPC process of fundraising

Coordinate all logistics for short-term mission teams and work closely with missionaries

  • Coordinate logistical support for mission trips and cultural exchanges, including establishing and maintaining budgets; make travel arrangements; establish schedules by communicating with mission agencies, missionaries, and team leaders/members; maintain and collect trip payments; make distributions; investigate, organize, and maintain insurance information for participants; work with M&CP staff to oversee cash advances and reconciliations
  • Facilitate short-term mission trip information and time-sensitive paperwork (criminal background checks, PCPC applications, health and release forms, and insurance); create and maintain short-term trip binders as relevant for each trip; provide assistance with trip arrangements and team meetings; ensure legal documents and immunizations are received prior to each trip; track fundraising; process cash advances and subsequent reconciliations for short-term mission teams
  • Debrief with leadership and volunteers after each mission trip; capture life-changing testimonies to share with congregation

Maintain standards of excellence in PCPC short-term mission trip endeavors

  • The primary goal of the mission trips is to ensure the needs of the field are met.

When appropriate, assist in mobilizing PCPC members (who have gone on short-term mission trips) into our missionary development program.

Education and Experienced Preferred

Two-year associate’s degree or equivalent experience required; four-year degree is preferred. Experience in cross-cultural mission work is required. Established history in mission trips is preferred. Five years of administration, coordination, and four years of managing projects/events preferably in non-profit environment is preferred. Proficient in Microsoft products. PCPC membership is desired.

Qualifications - Competencies

  • Must possess a heart for extending God’s kingdom.
  • Should be extremely intuitive, decisive, and competent in crisis management.
  • Must be able to teach with ease and clarity, and lead with wisdom, maturity, and humility.
  • Must be a self-starter, strategic thinker, and team builder.
  • Must be able to determine and discern next steps with confidence.
  • Excellent communication skills, comfort in cross cultural situations, and the ability to interact with diverse cultures is essential.
  • Work requires a project management approach and resourcefulness for simultaneous projects.

Work Environment

  • Normal office and church environment; Christ-centered environment
  • Mix of standard and non-standard office hours and days
  • Must be able to work on Sundays 1-2 times a month
  • Process and/or project driven workload
How to apply

Please email your cover letter and resume to [email protected]. Please note the job for which you are applying in the email. Thank you.

This is a regular full-time non-exempt hourly position based on 40 hours a week and is eligible for benefits and over-time; however, the Missions Leadership Team will discuss with qualified applicants what responsibilities a part-time version of this position would entail if an applicant were interested in working 25 hours a week instead of full-time.