Coordinator for Will Washington & Youth Ministry (Full-time)

Job Family

Coordinator

Department

Youth Ministry

Reports to

Director of Youth Ministry

Time Requirements

Full Time

Classification

Associate

PCPC Mission

To extend the transforming presence of the Kingdom of our Lord Jesus Christ in Dallas and to the world.

Purpose of Job

Coordinate and organize process, training, projects, and events for Youth. Provide administrative and support services for Director of Youth Ministry. Includes assisting a staff of 10-14 people. Strategically coordinate functions necessary to facilitate ministry and outreach within the different departments of the Youth Ministry. Support strategic work and perform tactical duties. Area of work enhances ministry opportunity by coordinating workflow/resources through a project management approach and resourcefulness with detail orientation and dedication to accuracy. Perform all PCPC work to the glory of God.

Individual Job Responsibilities

Administrative

  • Assist Director of Youth Ministry in defining vision for the Youth Ministry and implementing vision
  • Coordinate schedule for Director of Youth Ministry and assist with any special projects or tasks
  • Maintain and update data in church database for Youth Ministry
  • Perform administrative support duties including typing, copying, filing, scanning, scheduling meetings, reserving rooms, making travel arrangements, and setting appointments
  • Serve as contact person for Youth Ministry
  • Coordinate flow of resources and activities within the Youth Ministry
  • Assist the MinistrySafe Specialist with ensuring each youth volunteer has passed all MinistrySafe protocols.
  • Maintain and update weekly/monthly/annual “playbook” task and process list
  • Prepare and disseminate confidential documents and information for Youth Ministry leadership
  • Support Youth Ministry by reserving rooms, preparing handouts, generating reports, maintaining a committee roster, attending meetings, preparing, and disseminating minutes
  • Generate reports required to support Youth Ministry goals
  • Coordinate Youth office area and supplies in Youth workroom
  • Help with any machines that are broken or have an error

Coordination for Event/Trip Planning & Oversight

  • Assist with the planning and organization of trips/events for the Youth Ministry. Coordinate the details and organization in the planning process.
  • Attend Florida trip as coordinator, which includes trip/event coordination, facilitation, and volunteer care (i.e., stock and set up hospitality room at the hotel, coordinate transportation to and from airport for volunteers and youth attendees, coordinate any alternative travel and anything the volunteers may need during the trip, etc.)
  • Serve as point person for major events/trips
  • Assist in planning and coordinating special events (i.e., reserving facilities, buses, collecting and organizing materials, etc.)

Coordination of External Communication for Youth Staff

  • Facilitate communication with parents of youth in ministry via phone calls, emails, etc. Send out weekly email announcements for each area of the Youth Ministry.
  • Coordinate the publishing of Youth Ministry events in PCPC publications and on websites with the Communications Department
  • Create publicity for each event including brochures, fliers, mail outs, posters, banners, and sign-up sheets
  • Respond to routine questions that arise during daily operations of the ministry

Coordination of Internal Communication for Youth Staff

  • Assist in managing and mentoring a Youth staff of 10-14 people
  • Forecast problems and create a strategy to solve the problems
  • Facilitate clear communication with staff regarding all staff events, Youth Ministry staff events, etc.

Coordination of Intern/Resident New Hire Process and Training

  • Facilitate Intern/Resident candidates and new hire process in partnership with Human Resources
  • Aid in the training and acclimation process for new members to the Youth Ministry team
  • Provide instruction, training, and specialized knowledge specific to the Youth Ministry new employees
  • Along with Youth Ministry leadership team, annually review and update Resident Manual

Financial Management

  • Administratively support Youth Ministry Budget
  • Work has 12-month planning and budget focus with alignment with goals
  • Monitor department budget balances and report on budget status for expense control
  • Provide support in preparation of annual budget
  • Reconcile monthly credit card statement and give prompt attention to vendor invoices
  • Assist youth staff with weekly credit card reconciliations and reimbursements
  • Manage Nexonia, the credit card reconciliation and reimbursement software
  • Prepare check requests for events

Education and Experienced Preferred

College degree preferred. Five years of administration/coordination experience including projects and events preferred. Proficiency in Microsoft Office and Ministry Platform database preferred. Willingness and ability to learn new software and other digital tools required. This position heavily interfaces with membership and other employees, and it requires a high level of activity and people-facilitation.

Qualifications - Competencies

  • Advanced people skills and solid database skills are required.
  • Must understand the role of the Youth Ministry and how it interfaces with and impacts other departments and ministries
  • Must be able to direct, organize, coordinate, and manage resources for activities, processes, projects and/or events for the Youth Ministry.
  • Must be able to coordinate the schedule of the Director of Youth Ministry, along with the schedule of 10-14 staff members, and the schedule of two separate ministries within the Youth Ministry
  • Requires outstanding interpersonal skills while interacting with and organizing a large team
  • Heavy involvement with staff, lay leaders/volunteers, church members and visitors
How to apply

Please email your cover letter and resume to [email protected]. Please note the job for which you are applying in the email. Thank you.